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Booking 2018-01-13T15:37:14+00:00

A simple helping hand to guide you through our easy booking process

How to Book

Step 1 – Complete the Booking Form below and submit to us.

If you would like a paper copy of the booking form, click here. The postal address is:
Travel and Trek Limited, 10 Hampden Way, Greylees, SLEAFORD NG34 8FS

Step 2 – Send us the required deposit (see ‘Payments’ below).

Step 3 – On receipt of both the booking form and deposit, we will send you Confirmation of your trip by email.

Additional Services – please note that if you wish to include any additional services these should be considered from the outset. Some changes may not be possible as time progresses.

Before booking, ensure that you understand that our adventurous trips carry inherent, and accepted, risks that may mean you do not achieve the aim.

This may be due to any number of reasons such as, but not limited to, the weather, transport issues, route issues in country and other factors way beyond our control.

Booking Conditions

Payments

Debit/Credit card – over the phone, no additional fees.

Bank transfer (BACS) – Sort code 60-09-09, Account No 72106859 (Acct name: Travel and Trek Limited)

Cheques – by post. Travel and Trek Limited, 10 Hampden Way, Greylees, SLEAFORD NG34 8FS

On Line Fraud

Don't be a victim

We take fraud seriously. If you are in any doubt about who you are paying or if this site is a bona fide Company, then check.

Our ATOL Number (10755) can be checked against our Company name and Address by using the CAA’s website.
https://www.caa.co.uk/ATOL-protection/Check-an-ATOL/ATOL-holder-search/
Use a credit card if in doubt, you have financial protection using that.
Talk to us.

The deposit level will be shown on the webpage of each specific event. It varies depending on the event.

Deposits are due on booking to secure the trip.
An interim payment may be due, primarily to secure international flights but this will depend on which trip it is. If they are due, then 6 – 8 months prior to departure is a reasonable time to expect payment to be requested.
Final balances are due 10 weeks prior to departure.

If you are in any doubt call us on 01529 488159 or 07725 943108.

FAQ’s

We need to have received a booking form and the deposit and then issued the Confirmation letter before the ‘contract’ between us becomes binding.

For example, sending us just a Booking Form commits you to nothing without a deposit.

Trip extensions are possible either on the front and back end of the trip (or both). If you wish to alter the trek itself, please discuss with us a tailor made itinerary (call 01529 488159)

We do not charge ‘admin fees’ for the extensions, merely the cost any additional services or the difference in flight costs (which is commonly zero or minimal difference).

What are those additional costs?  – Typically these are additional hotel nights and the return airport transfer plus anything else you may request.

Any extensions should ideally be requested at the time of booking as international flights may be booked at an early stage. Changes to those flights may not be possible once booked or if they are changeable, there will be fees to pay.

Clients can cancel trips at any time and will be subject to our Booking Conditions. Those Booking Conditions can be found on this webpage.

You are advised to purchase travel insurance when you book a trip to cover you for cancellations.

Submission Forms

Booking Form

Used to book any of our trips

Training Walks

Register your interest in our training

Medical & Emergency

An integral part of the booking process

Question?

Ask us anything about our trips

Booking Form

The information on the form you submit below will be used to administer your trip and purchase permits and tickets with airlines and other suppliers. Please take your time to ensure that the information you provide is correct as you will be responsible for any costs incurred for future alterations.

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Departure Date from the UK, just enter date, ie 1 Sep 2018
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Would you like to discuss extending your trip with us beyond the advertised dates? Changes made by you after confirmation of your trip may incur additional charges.

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Exactly as per passport; this name will be used for airline tickets and any changes may be chargeable by the airline.

exactly as they appear in your passport

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exactly as it appears in your passport

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E-mails can fail and we only use mobiles to contact you to ensure our information is reaching you. If you don't have a mobile, please use another known number and inform us.

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This will be used for sending Confirmation and supporting documents.

Virtually all of our communication is via e-mail.

PASSPORT DETAILS

Passport details for the passport you are travelling on. Your passport details can be submitted at a later date. We do require a photocopy/scan of the photo page of your passport as soon as possible after booking.

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Format = DD/MM/YYYY
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Passport number you intend to travel on. DO NOT complete if your passport will change between booking and departure date.
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Required by some airlines when booking tickets
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INFORMATION

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Accommodation is on a twin share basis. Do you wish to request sole occupation (where available) for an additional charge? The charges are stated within the Trip/Trek webpage.

Are you happy for your email address to be shared with other members of the group?

PAYMENT DETAILS

Bank transfer: Nat West Bank sort code: 60 09 09 account no: 72106859 quoting your surname as reference
Debit/Credit cards: Please contact us by telephone (01529 488159) to make debit or credit card payments. There are no fees for using the cards.
Cheques: made payable to ‘Travel and Trek Limited’.

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I hereby declare that by submitting this booking form, I am both physically and mentally fit to participate in this trip and that to the best of my knowledge, there is no pre existing medical condition that will preclude me from taking part. I understand that I must complete a Medical and Emergency Form (MEF) (available on this webpage) within 2 weeks of my booking confirmation and that I may as a result, be asked to provide a declaration of fitness signed by my GP. If as a result of the information I provide on my MEF, it is decided that I cannot participate in the challenge, a refund of my deposit will only be made if I submitted the MEF within 2 weeks from the date of my booking confirmation. (Please speak to your GP before booking if you have any health concerns).

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I understand that it is a compulsory requirement of my participation on this trip to take out a suitable travel insurance policy which covers the duration (including any optional excursions), the relevant activity, the maximum altitude reached and any pre-existing medical conditions. I understand that I must provide proof of my cover to Travel and Trek Limited no later than 12 weeks prior to departure. It is strongly recommended that insurance is taken out immediately upon booking to protect you should you need to cancel your trip. Please refer to our website's Information page for further advice (we do not sell insurance)..

AGREEMENT

I have read and agree to the Travel and Trek Limited Booking Conditions (available on this webpage (red button)).

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Insert your name in this field.
(signature of parent or guardian if participant is under 18 years)
Participants travelling alone must be at least 18 years of age on the date of travel. Participants may be accepted if they are under 18 years of age only if they are accompanied by a parent or guardian. Please contact us for further information if required.

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Training Walks

Complete and submit this form if you wish to register your interest in our training walks, which generally take place in the Peak District. We will email you details before they go public.

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Mobile (preferred) or landline

Emails can go astray. Sometimes we will text to alert you of an email from us. We will not use it for marketing or pass to a 3rd party.

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Medical & Emergency Form

You are required to complete and return this form to Travel and Trek Limited within 2 weeks from the date of your booking confirmation. If as a result of the information you provide on this form, we reasonably decide that you cannot participate in the challenge, a refund of your deposit will only be made if the form is submitted within 2 weeks from the date of your booking confirmation. PLEASE COMPLETE THIS FORM IN FULL

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NEXT OF KIN DETAILS

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This person should not be travelling with you and should be contactable whilst you are out of the country.

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Landline or mobile

YOUR TRAVEL INSURANCE DETAILS

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If this is a Bank or Building Society account, provide sufficient information for them to identify your account/policy if called by a 3rd party.

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I understand that it is a compulsory requirement of my participation on this trip to take out a suitable travel insurance policy which covers the duration (including any optional excursions and extensions), the relevant activity, the maximum altitude reached and any pre existing medical conditions. I understand that I must provide proof of my cover to Travel and Trek Limited no later than 12 weeks prior to departure.

DIETARY REQUIREMENTS

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MEDICAL DETAILS

Your trip involves travelling to remote areas where limited or no sophisticated medical facilities are immediately available and although medical emergencies are rare, it is essential that we have an accurate record of your medical history in order to help you should the need arise. All detail provided will be treated in STRICT CONFIDENCE. For your safety and that of your fellow travellers and Guides, a reasonable level of health is required. If you have any concerns about your suitability for this trip, we strongly recommend that you make an appointment to see your doctor to make sure there is nothing in your medical history that would suggest you should not take part. When we receive this form, in some circumstances we may ask you to complete a medical declaration form and have it signed and stamped by your GP. Please note, it is vital that you declare any pre-existing conditions to your travel insurance company to ensure adequate cover.

DECLARATION (if you are completing this as a parent or guardian, you agree on your child's behalf to the following)

I understand that the trip will involve strenuous activity and that I need to achieve an adequate level of fitness in order to participate and not impede the progress of others. I attest that I am in general good physical and mental health and capable of taking part in this trip. Before the date of departure, if I have any concerns whatsoever about my physical fitness or health, or any of the medical conditions above that may affect my safe participation, I will consult with my doctor. I hereby certify that the information provided by me on this form is to the best of my knowledge true and correct and I will notify Travel and Trek Limited prior to my departure if there are any changes to the information I have provided.

Insert your name in this field.
(signature of parent or guardian if participant is under 18 years)

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Ask A Question

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